Fire Officer 3

Chapter 3

Knowledge Check

1. The first step to developing a record-keeping system is to:

determine the legal requirements for the system

determine the resources necessary for the system.

establish a testing system to ensure system functionality.

establish strategies required to meet the final project objectives.

2. Grant applications are written to obtain funding from:

investors purchasing public bonds.

political leaders within the community.

the state/provincial trustee or a board of trustees.

the federal government or nongovernment organizations (NGOs).

3. In the purchasing process, sealed proposals are opened and ranked according to ability to meet bid specifications and:

cost.

vendor.

evaluation order.

time of submission.

4. Which entity provides a systems approach to determining appropriate staffing levels?

Federal Aviation Administration (FAA)

International Organization for Standardization (ISO)

Commission on Fire Accreditation International (CF AI)

National Board on Fire Service Professional Qualifications (Pro Board)

5. What is the first step in the purchasing process?

Conduct research

Review product data

Determine needs of the organization

Evaluate and field test proposed equipment

6. Data used to create a community needs analysis includes:

the cash amount of potential civil liability issues.

the cash amount of community-based revenue sources.

service expectations of various groups within a community.

services provided in communities of similar size across the country.

7. What aspect ofresearch related to purchasing involves identifying whether manufacturers have redesigned equipment?

Request references

Review industry trends

Survey other jurisdictions

Review standards and regulations

8. When is an organization's record system spot checked for accuracy?

Once a fiscal year

During the revision step

During the evaluation step

Every time a new record is added

9. What budget system requires all expenditures to be justified at the beginning of each new budget cycle and requires the organization to justify the contribution it makes to the jurisdiction?

Matrix

Program

Line-item

Zero-based

10. The minimum level of staffing is ultimately established by:

local laws.

union agreements.

national standards.

the authority having jurisdiction.

11. Which group is generally on an evaluation committee for purchasing bids?

Senior employees

Manufacturer representatives

Third-party standards representatives

Purchasing department representatives

12. The primary source of data used to create and support budget justifications is the:

community's involvement.

community's demographics.

organization's financial history.

organization's maximum staffing levels.

13. What defines the type of records that are available to the public and media?

Union agreements

Administrative rulings

Authority having jurisdiction preferences

Open meeting laws and open records acts

14. What record type can provide information necessary to predict a trend or justify replacement of equipment or apparatus?

Budget

Activity

Inventory

Maintenance

15. What type of budget includes items such as vehicles and equipment that are expected to last for an extended period of time?

Capital budget

Project budget

Operating budget

Large-scale budget

16. What record type must be kept secure and is generally confidential?

Budget record

Activity record

Inventory record

Personnel record

17. Only interest income from the principal may be expended in:

perpetual trusts.

long-term trusts.

enterprise funds.

short-term trusts.

18. In which phases of the budget process may a chief officer have to determine the best option to address a funding account that lacks a sufficient balance to last the remainder of the fiscal year?

Revise

Present

Monitor

Implement

19. In which areas are memberships/subscriptions a primary revenue source for fire and emergency services organizations?

Military installations with funding deficits

Unincorporated areas that lack tax revenue

Tribal lands funded by the federal government

City limits in which taxes for public services are levied

20. What would be a feasible option for the chief officer if a needs analysis determines that the organization cannot meet certain needs of the community?

Raise response time benchmarks to be more realistic

Take out a loan to purchase any necessary equipment

Contract some services to other agencies or jurisdictions

Establish a special response team that is tasked with providing the specialized services

21. If a public record contains both exempt and nonexempt material the:

exempt portion must be removed.

entire record must be made public.

entire record is not available to the public.

record information must be summarized for public consumption.

22. What can be used to find information needed to help develop specifications during the purchasing process?

Request for proposal (RFP)

Request for information (RFI)

Request for specifications (RFSs)

Request for qualifications (RFQs)

23. In the purchasing process, acceptance procedures are conducted after:

the purchasing process.

specifications are developed.

equipment is inventoried and issued.

the purchasing process is evaluated and revised.

24. Revision of a record-keeping system may be required if:

the department acquires new computer hardware.

new personnel are hired in the administrative department.

data requirements for records remain the same for ten years.

there is evidence of inaccuracies in the data-collection process.

25. The benchmark used to compare a fire and emergency service organization's performance would be an organization:

that is in the same jurisdictional area.

found on military installations or privately owned facilities.

that is similar in size, structure, and type of services provided.

that is larger, more complicated, and deals with specialized hazards.

26. In the purchasing process, bids are normally required on items:

expected to last more than one year.

expected to last more than five years.

exceeding a predetermined dollar amount.

available from more than one manufacturer.

27. Replacement cycles for apparatus are decided through consulting:

crew members.

industry standards.

neighboring jurisdictions.

jurisdictional committees.

28. The decision-making process for capital budgets:

involves listing all potential projects and ranking them in order of priority.

does not require ranking because programs usually continue from year to year.

does not require ranking because all projects are assumed equal in importance.

involves listing all potential projects and ranking them in order of easiest to complete.

29. Which individuals are allowed to have access to a crew member's health records?

The organization's physician and the member

Chief officer and the organization's Command staff

Community members and board of trustee members

Member's immediate supervisor and senior crew members

30. Which record type serves as the basis for planning and to justify record requests?